
Employment Letter for a Visa (NOC): Template and Rules
What your employer confirms, what consulates look for, and a template to hand to HR.
Photo size, background, glasses and age rules for Schengen, US, UK, Canada, Australia, India and China visas, and when you need no printed photo at all.
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Your visa checklist asks for a photo, and the size depends on who issues the visa. Schengen consulates ask for 35 x 45 mm, a US embassy for 2 x 2 inches and China for 33 x 48 mm on glossy paper, while a UK visitor has the photo taken at the visa center. Below are the size, background, glasses and age rules for 7 visa authorities, and the cases where you need no print at all.
“Check the official page” marks a value not confirmed on that authority’s own pages as of October 2026.
| Visa | What you hand in | Size and head | Background | Glasses | Taken within |
|---|---|---|---|---|---|
| Schengen (German missions’ spec) | 1 print; Italy in London asks for 2 | 35 x 45 mm, face 70-80% of the photo, 32-36 mm chin to crown | Bright, one color, ideally neutral gray (white on Germany’s India and Dhaka checklists) | Allowed if the eyes are clearly visible: no tinted lenses, no frame across the eyes | 6 months on most checklists |
| US visa | 1 color print, brought to the interview | 5 x 5 cm (2 x 2 in); head size: check the official page | Light or white | Not allowed | 6 months |
| UK Standard Visitor | No print: taken at the visa center | n/a | n/a | n/a | Taken on the day |
| Canada visitor visa, printed photos | 2 identical prints | At least 35 x 45 mm, head 31-36 mm chin to crown | Plain white or light | Non-tinted prescription glasses, eyes clearly visible, no sunglasses | 6 months |
| China | 1 print on glossy paper | 33 x 48 mm, head 15-22 mm wide and 28-33 mm high | White or near-white, no frame | Allowed, but not thick-rimmed, tinted or with glare | 6 months |
| India, regular visa | 1 JPEG upload, 10-300 KB | Square, head 25-35 mm | Plain light or white | Check the official page | Check the official page |
| India e-Visa | 1 JPEG upload, 10 KB to 1 MB | Square | Plain light or white | No spectacles | Check the official page |
| Australia, online | 1 jpg upload per applicant, 70 KB to 3.5 MB | Check the official page | Check the official page | Check the official page | Check the official page |
The Visa Code sets the standard but no print size, so consulates state one: the Dutch, German, Italian and Maltese checklists all say 35 x 45 mm. The German missions’ spec adds a neutral expression with the mouth closed, headwear only by exception and a print of at least 600 dpi. Italy’s London checklist caps the head at 36 mm, wants the pupils 8-10 mm apart on a white background and forbids any editing.
The German spec prefers a neutral gray background, but Germany’s India and Dhaka checklists ask for white, so follow the checklist of the mission you apply to.
An inadmissible file is not a refusal, so the visa fee (€90 for adults as of October 2026) comes back. After a visa refusal, which the consulate decides once it has examined the file, the fee does not come back.
Count the photos on the checklist of the consulate you apply to, the same checklist that sets the rest of your Schengen document list. The handbook tells consulates to collect 1 photo, and a live photo taken when you give fingerprints can meet the requirement. The Netherlands needs no print at its external service provider, which takes a digital photo at the appointment, while Italy’s London checklist asks for 2.
The US Embassy in Iceland asks visitor visa applicants to bring their passport, the DS-160 confirmation page and a 5 x 5 cm (2 x 2 inch) color photo, taken in the last 6 months, on a light or white background. You cannot wear glasses in it. Every applicant, children included, needs their own DS-160 and their own photo.
For a UK Standard Visitor visa you apply online and then attend a visa application center, where you have your fingerprints and a photo taken. You bring no printed photo for this visa.
A UK passport is different: a paper application takes 2 identical passport photos, 45 mm high by 35 mm wide, on a cream or light gray background and taken in the last month.
Canada’s visitor visa photo specifications ask for 2 identical prints on quality photographic paper, in a frame of at least 35 x 45 mm (1 3/8 x 1 3/4 inches), taken in the last 6 months. Canada also accepts black and white, where the US and China ask for color. Photos that miss the spec have to be replaced before the application is processed.
China sets its own frame, narrower and taller than a Schengen print, and its own paper.
India’s regular visa form takes a square JPEG of 10-300 KB: full face, front view and eyes open, with no shadows or borders. The e-Visa takes a square JPEG of 10 KB to 1 MB with no spectacles, plus the passport bio page as a separate PDF of 10-300 KB.
Australia’s ImmiAccount needs a facial image for every applicant, children included, as a jpg file of 70 KB to 3.5 MB.
Decide whether you need a print, and how many
Only when the specs match. A 35 x 45 mm print with the head at 32-36 mm meets both the German missions’ size rule and Canada’s 31-36 mm head range.
Age is the other limit: with a 6-month rule at the US, Canada, China and most Schengen consulates, a print from an application a year ago fails even at the right size. The passport in the same file runs on a different clock: for a Schengen visa it must have been issued in the last 10 years and stay valid 3 months after you leave, under Article 12 of the Visa Code.
This is an invented sample. Tanvir Ahmed lives in Dhaka and plans a trade fair in Germany in May 2027 and a factory visit in China in June 2027. On 1 March 2027 he has one photo session against a white wall, glasses off, and orders 2 sets of prints.
| Check | Germany (Dhaka checklist) | China |
|---|---|---|
| Prints | 1, loose, not glued or stapled | 1, on glossy paper |
| Size | 35 x 45 mm | 33 x 48 mm |
| Head | 34 mm chin to crown, about 75% of the frame | 30 mm high, 19 mm wide |
| Background | White | White |
| Age when handed in | 3 weeks (lodged 22 March) | 8 weeks (lodged 26 April) |
Neither print fits the other application: the Chinese one is 2 mm too narrow for a 35 x 45 mm frame, and the German one is 3 mm too short for China.
Usually 1, since the Commission's handbook tells consulates to collect a single photo. The Netherlands needs none at its service provider, where a digital photo is taken, while Italy's London checklist asks for 2.
About 1.38 x 1.77 inches, because consulates ask for 35 x 45 mm. Order the print in millimeters, since the checklists give metric sizes.
A 5 x 5 cm (2 x 2 inch) color photo on a light or white background, taken in the last 6 months, with no glasses. The US Embassy in Iceland asks you to bring it to the interview with your passport and DS-160 confirmation page.
Yes in the UK, where a printed passport photo is 3.5 x 4.5 cm (45 mm high by 35 mm wide). It is also the Schengen visa size, but not the US visa size of 2 x 2 inches.
No. A 6 x 4 inch print is a standard photo size, and none of the visa authorities on this page asks for it.
It depends on the country. The US and the India e-Visa say no glasses. German missions and Canada allow untinted lenses that leave the eyes clearly visible, and China allows glasses that are not thick-rimmed, tinted or catching glare.